Location & Movement Tracking
Track artwork locations and maintain complete movement history. Learn how to set up location management, record movements, monitor conditions, and generate comprehensive reports for insurance and provenance purposes.
Create and configure your location management system to track artwork movements effectively.
Detailed Steps
- Navigate to Dashboard → Locations to access the location management interface.
- Create your first location by clicking 'New Location' and entering details.
- Add location name, address, contact person, and capacity information.
- Set location type (Gallery, Storage, Exhibition, Private Collection, etc.).
- Configure location-specific settings and access permissions.
Track every movement of your artworks with detailed documentation and timestamps.
Detailed Steps
- Select an artwork from your inventory and click 'Move Artwork'.
- Choose the destination location from your configured locations.
- Enter movement date, reason, and any special handling requirements.
- Add notes about transportation method and responsible party.
- Attach any relevant documents (shipping receipts, condition reports).
Monitor and document any changes in artwork condition during movements and storage.
Detailed Steps
- Perform condition assessments before and after each movement.
- Update the artwork's condition status in the system.
- Document any damage, restoration work, or environmental issues.
- Add detailed notes about condition changes and their causes.
- Attach condition report images and professional assessments.
Track storage capacity and environmental conditions at each location to ensure proper artwork care.
Detailed Steps
- Regularly update location capacity and current occupancy.
- Monitor environmental conditions (temperature, humidity, light levels).
- Set up alerts for capacity thresholds and environmental issues.
- Track location maintenance schedules and facility updates.
- Document any location-specific requirements or restrictions.
Create comprehensive reports for insurance, provenance, and collection management purposes.
Detailed Steps
- Access the Reports section and select 'Location History Report'.
- Choose date ranges and specific artworks or locations.
- Generate detailed movement history with timestamps and notes.
- Export reports in PDF format for insurance and legal purposes.
- Schedule regular automated reports for ongoing monitoring.
What's Next?
Now that you've mastered location tracking, explore these related guides to enhance your collection management.